Qualia Launches Solution to Help Companies Comply With FinCEN Rule

October 23, 2025

Qualia launched a new compliance solution designed to help title and escrow companies meet upcoming Financial Crimes Enforcement Network (FinCEN) anti-money laundering (AML) regulations. The new features—built directly into Qualia’s cloud-based title production system—equip professionals to efficiently and securely collect, track and report required information under the FinCEN Residential Real Estate Transfers Rule, which takes effect March 1.

“We’re more than a vendor; we’re a partner committed to helping title and escrow companies overcome challenges,” said Brian Thome, chief customer officer at Qualia. “That’s why we built these capabilities directly into our platform—to reduce the manual work and compliance risk customers face from the FinCEN rule. Our goal is to empower our customers to confidently steer through this complexity and continue delivering the high-quality closing experience their clients expect.”

The rule requires real estate professionals to report detailed information about non-financed, cash purchases of residential real estate involving legal entities and trusts. Companies will be required to report detailed transaction data—including beneficial ownership information, trustees and all payments related to the purchase or transfer of property.

Qualia’s solution enables users to flag reportable transactions, collect required information securely through the Qualia Connect portal, and monitor submission progress—all within a centralized dashboard.

Key capabilities include:

  • Intelligent Workflow Automation: Automate compliance-related tasks and send information collection forms to relevant parties.
  • FinCEN Reportable Order Tracking: Identify and label reportable transactions, then track and audit them across workflows.
  • Secure Data Collection: Use Qualia Connect’s encrypted portal to request and receive sensitive client information, avoiding insecure channels like email.
  • Submission Status Tracking: View all FinCEN-reportable transactions in a dedicated compliance hub that displays due dates and reporting progress, helping ensure timely submissions.

Qualia also plans to expand these capabilities to include a direct submission process to FinCEN from within the Qualia Core system, further simplifying compliance management.

“The upcoming FinCEN rule represents a major regulatory shift for our industry,” Thome said. “But with the right tools and automation, compliance doesn’t have to disrupt operations or delay closings. We designed these features to give title and escrow professionals the confidence and control they need to adapt smoothly.”


Contact ALTA at 202-296-3671 or [email protected].