Kentucky Goes Live With E-recording Using Simplifile

January 23, 2020

Kentucky has become the latest state to adopt e-recording and join Simplifile’s network. Simplifile is part of Intercontinental Exchange Mortgage Services, which applies technology and infrastructure to make the mortgage process electronic and more efficient. Hardin and Jefferson counties became the first in Kentucky to go live.

“We are delighted to welcome Hardin and Jefferson counties to our e-recording network,” said Paul Clifford, president of Simplifile. “We look forward to helping additional Kentucky municipalities get up and running—a process that usually takes only days—so they can take advantage of e-recording’s significant time and cost savings.”

Through Simplifile, settlement agents can scan and submit land records directly to any of the 2,028 participating county recording offices, representing more than 80 percent of the U.S. population. This allows the county recorder to review, stamp, record and return documents to the settlement agent electronically. In addition, recording fees and associated payments can be processed directly through Simplifile’s secure service, eliminating payment errors and check-writing expenses.

Kentucky joins 48 other U.S. states that have authorized e-recording of deeds, mortgages and other documents to enable faster and more cost-effective land record transactions. Only Vermont has yet to begin e-recording.

“As a result of adopting Simplifile’s e-recording program, the Jefferson County Clerk’s Office Legal Records Division was one of the first counties in the Commonwealth of Kentucky to record a land records document submitted electronically,” said Nore Ghibaudy, director of public relations at Jefferson County Clerk's Office. “This process will be time saving for our customers.”

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